The business behind the booth.
Keep the details organized before the show, track what happened while you’re there, and see which shows were worth doing when it’s over.
A show is more than what you sold. There’s the application, booth fee, travel, lodging, mileage, hours, expenses, contacts and everything else that goes into making the weekend happen. Vendor-Craft keeps those details together, then helps you see how the show actually worked out.
Add the show, its dates and the details you know now. Track the application, venue, booth, contacts, travel and load-in information as it comes together. A simple local market stays simple; a multi-day convention has room for the extra details you actually need.
Enter the published schedule from the application — Fri 10–7, Sat 10–8, Sun 11–5 — and the hours are already there. Add setup and teardown, and net per hour stops being a guess. Show hours and total hours are counted separately so the comparison between two shows means something.
Cash, card and other, with the sales tax you collected taken back out of every revenue figure — because it was never yours. Cash net tells you what landed. Deductible total is a separate figure that respects your mileage method. Nothing here is labelled “profit” and left ambiguous.
Trips carry the IRS rate that was in effect the day you drove, recorded at entry. Rates change mid-year; a filed year should not quietly re-value itself afterwards. Choose the standard rate or actual vehicle expenses, and the deduction follows the choice instead of double-counting.
Booth fees, travel, lodging, meals, supplies, and the ones that only happen at shows. Photograph a receipt if you want the image, or record the amount and let the photo go — per receipt, or by default. Everything maps to a Schedule C line, so the year-end report writes itself.
A year-end tax report by Schedule C line, sales tax collected by state, and a mileage log for filing. Then the ones for deciding: shows ranked by net per hour, a year profit-and-loss, and an apply-again list that sorts last season into definitely, maybe and skip. Around twenty in all — chart or plain numbers, your choice, and every one exports.
Vendors differ. Some collect sales tax, some don’t; some drive to every show, some walk to a local market. Fields you don’t use stay blank and out of every total. And tracking for the money you make outside of shows is a switch in Settings — turn it off and those screens disappear, without deleting a thing you have entered or changing a single figure.
Export your whole record — photos included — to one file, and put it where you like: Files, a cloud drive you already pay for, a drive in a desk. Import it on a new phone. A one-way CSV export is there too, for anyone who would rather have a spreadsheet.
Built for the table and for afterwards. It works one-handed on a phone behind a booth, and spreads out into two panes on a tablet when you are going through the season properly.
What a show cost you, what it took in, and what it paid per hour is not information most vendors would hand to a stranger. So Vendor-Craft doesn’t ask you to. There is no account, no sign-in, and no cloud service of ours — your records live on your device.
No ads. No third-party tracking. There is one optional switch — Anonymous Usage Data, off unless you turn it on — and it never includes anything about your shows, your money or your contacts. Vendor-Craft doesn’t send your numbers anywhere; if you want them somewhere else, you export them there yourself.
Plan the season, set up each show, run it from the table, wrap it on the way home, then see how it all added up at the end of the year.
Unlock unlimited shows with one $9.99 purchase. No subscription, no per-show fee and no percentage of your sales.
Keep the details. Know the numbers. Choose the next show better.